Employee directory
Each person has a record with name, email, phone, status, department and position. Departments and positions are managed as lists, starting from a default catalogue you can adjust.
HR software for employers: staff records, leave and hiring
One web account for the people side of a company: who works where, who is on leave, who is being hired and what a monthly payroll run comes to.
What an employer runs in 4softhr
People administration comes down to who works where, who is away and who is joining. 4softhr keeps those in one web account instead of spreadsheets and email threads.
Leave requests and approvals
A request is entered for an employee and approved, rejected or cancelled by an authorised user. Days are counted Monday to Friday, overlapping requests are refused, and where a balance exists the approved days are deducted from it for that calendar year.
Leave calendar
See leave as a timeline, a calendar or a table, so you can spot who is away before you approve the next request.
Time records
The time view lists clock-in and clock-out entries by month and estimates hours by pairing them. Entries come from MyStaff, the timekeeping product in the same ecosystem, or from the API.
Hiring pipeline
Open a job post, add candidates and move each one through applied, screening, interview, offer, hired or rejected.
Onboarding tasks
Keep a list of tasks for new joiners and tick them off as they are done.
Document records
Register a document against an employee with its type, a link to the file and an expiry date, with an expiry date you can sort by. Files themselves are not uploaded into 4softhr.
Simple monthly payroll run
Enter a gross salary per employee (with an optional personal deduction) and run a month for the active employees who have a salary set: the calculation applies four rates you set (two employee contributions, income tax and an employer contribution), with the currency, and shows gross, net and employer cost on screen. Set the rates and currency to your own rules before relying on the figures. It does not read hours or leave.
From the first employee to the month-end run
Open the account
Start the 12-month free trial: no card and no yearly commitment.
Add the company structure
Create departments and positions, then add the employees.
Run leave and hiring
Enter and approve leave, and move candidates through the pipeline.
Close the month
Run payroll from the gross salaries and export tables as CSV, XML or PDF for your accountant.
What 4softhr covers, and what it does not do
- Time records: 4softhr shows clock-in and clock-out entries and the hours estimated from them. The entries are recorded through MyStaff or the API; 4softhr itself has no clock-in screen.
- Leave: entitlements are yours to set. 4softhr deducts approved days from a balance you set up, counts Monday to Friday and does not subtract public holidays automatically; it does not accrue or carry over days by itself.
- Filings: 4softhr does not connect to any government register and does not prepare payroll declarations or tax filings.
- Payroll: the monthly run is a calculation on screen from the rates you enter. Check it against the rules that apply to your company before paying anyone.
- Prices are in euro. Versions of the site in other languages are available from the country list at the bottom of the page.
Pricing
Transparent plans for your team
Start with a basic plan and scale as your team grows. Time tracking, leave management and AI recruiting included, with no per-employee fee and no long-term contracts — change your plan anytime.
Plus
€5/month
- 25 users
- 2 companies
- 250 MB storage
- 500 emails/month
- Presentation website included
Recommended
Pro
€10/month
- 50 users
- 5 companies
- 1 GB storage
- 2,000 emails/month
- Presentation website included
Premium
€20/month
- 100 users
- 25 companies
- 5 GB storage
- 10,000 emails/month
- Presentation website included